Manage data exports

This is for:

Business Analyst System Administrator

The Data Exports (platform-ca | platform-eu | platform-au) feature in the Coveo Administration Console is a helpful tool that lets you extract your Coveo Usage Analytics (Coveo UA) data to CSV files. This enables you to perform custom analysis, merge your data with other datasets, or archive it for future reference. With the required privileges, you can create data exports as needed or create a schedule for when you want exports to be automatically generated.

The Past exports subtab presents the data export management activities in reverse chronological order (newest activities at the top), where each row represents an export. You can download your exports to CSV files, provided that the Status of the export is set to Available.

Important

An export expires 30 days after it’s created, and the status is set to Expired. Although you can’t download an expired export, you can use it to recreate a new one.

After 60 days, the export is automatically deleted and removed from the Past exports subtab.

Add or recreate an export

  1. Access the Data Exports (platform-ca | platform-eu | platform-au) tab.

    Data Exports tab | Coveo

  2. In the Past exports subtab, do one of the following:

    • To add a new export, click Create CSV export.

    • To recreate an export, click the applicable export, and then click Recreate a data export in the Action bar.

      Notes

  3. In the Add/Recreate a data export panel that opens, click the date picker to access the report period dialog, and then select the date range you want to review.

  4. Click filter-add-2 to access the dialog to add global dimension filters, and then create one or more filters to scope the exported data.

  5. Under Content to export, choose the type of data to export by selecting one or more of the corresponding checkboxes.

    • You can further scope the content to export by selecting or deselecting the relevant dimensions located next to the Content to export section.

      Notes

      • You can use the Origin dropdown menu to find the dimensions you’re looking for.

      • Not all dimensions can be exported.

      • In each CSV file contained in the export, each selected dimension appears in a single column.

    • In the Option section, select the Use dimension display name checkbox if you want the export to show the same dimension names as they appear in UA reports, for example, Origin 1 (Page/Hub).

      Note

      By default, exports show the dimension API names (for example, originLevel1).

  6. Click Add data export.

The export appears at the top of the Data Exports tab table.

Notes

  • When you recreate an export, a new export is generated, meaning the original export is still available.

  • If your export exceeds the row limit, you’ll be alerted with an error message, and the export won’t appear in the Data Exports tab table. We recommend narrowing your export by adjusting the report period or the content to export.

Download an export

  1. Access the Data Exports (platform-ca | platform-eu | platform-au) tab.

  2. In the Past exports subtab, click the export that you want to review, and then click Download in the Action bar to download the ZIP file on your device.

Notes

  • By default, the exported analytics database contains five tables.

  • Export data shows timestamps in GMT.

  • You can’t download an expired or a failed export.

See Reference for more details about the data export content in the CSV file.

Delete an export

  1. Access the Data Exports (platform-ca | platform-eu | platform-au) tab.

  2. In the Past exports subtab, click the export that you want to delete, and then click Delete in the Action bar.

  3. In the confirmation prompt that appears, click Delete.

Add or edit an export schedule

  1. Access the Data Exports (platform-ca | platform-eu | platform-au) tab.

  2. In the Schedules subtab, do one of the following:

    • To add a new schedule, click Create schedule.

      Note

      Your Coveo organization is limited on the number of exports allowed. When you see the following Status: The export limit is exceeded for your account., delete existing exports or contact Coveo Support to upgrade your limit.

    • To edit an existing schedule, click the applicable schedule and then click More > Edit in the Action bar.

  3. In the Add/Edit a Schedule panel that opens, under the Recurrence section, select the rate at which exports are created between the following values: Daily, Weekly, or Monthly.

    Notes

    • Exports are added at the end of the period referred by the selected recurrence. For example, when you select Daily, exports are added after midnight of each day.

    • An export scheduled with a recurrence counts as a new export every time it runs. For example, when you select Daily, the export added after midnight is considered a new export.

    • A maximum of three exports are kept per schedule. The oldest export is automatically deleted when the maximum is reached.
    Data Export Schedule Panel | Coveo

  4. Click filter-add-2 to access the dialog to add global dimension filters, and then create one or more dimension filters to scope the exported data.

  5. Under the Content to export section, choose the type of data to export by selecting one or more of the corresponding checkboxes.

    • You can further scope the content to export by selecting or deselecting the relevant dimensions under the Filter Dimensions to Export section.

      Notes

      • You can use the Filter box or the Origin dropdown menu to find the dimensions you’re looking for.

      • By default, all dimensions are selected.

      • Not all dimensions can be exported.

      • In each CSV file contained in the export, each selected dimension appears in a single column.

  6. Under Option, select the Use dimension display name checkbox, when you want the export to show the same dimension names as they appear in usage analytics reports, for example, Origin 1 (Page/Hub).

    Note

    By default, exports show the dimension API names.

    For example, originLevel1.

  7. Click Add Schedule or Save.

Review exports created by a schedule

  1. Access the Data Exports (platform-ca | platform-eu | platform-au) tab.

  2. In the Schedules subtab, click the desired schedule, and then click View Exports in the Action bar.

  3. In the View Exports From Schedule panel, you can perform the same actions as in the Past exports section, such as downloading, recreating, and deleting exports.

Download the last export created by a schedule

  1. Access the Data Exports (platform-ca | platform-eu | platform-au) tab.

  2. In the Schedules subtab, click a schedule, and then click Download Last Export in the Action bar.

Delete a schedule

  1. Access the Data Exports (platform-ca | platform-eu | platform-au) tab.

  2. In the Schedules subtab, click the schedule you want to remove, and then click More > Delete in the Action bar.

  3. In the confirmation prompt that appears, click Delete.

Reference

The five tables in the CSV files contain columns titled with the API names of the dimensions you use in reports. Therefore, knowing which API name refers to which dimension can be difficult. The following tables list the API names and the actual dimensions they refer to in alphabetical order.

In addition to these default columns, any created dimension will have its own column (see Manage dimensions on custom metadata).

click table

API name Dimension

anonymous

Is Anonymous

cause

Click Cause

c_facettitle

Facet Title

c_facetvalue

Facet Value

city

City

clickId

N/A

This column contains the unique ID for each click event.

clickRank

Click Rank

collectionName

Collection Name

country

Country

customDatas

N/A

This column contains all custom dimensions and their value, displayed in the following format and separated by comma: "customDimensionName":"customDimensionValue"

datetime

Click Date Time

device

Device

deviceCategory

Device Category

documentTitle

Document Title

documentUrl

Document URL

language

Language

mobile

Is Mobile (deprecated)

originContext

Origin Context

queryPipeline

Query Pipeline

region

Region

searchId

N/A

The searchId is used in tables as the link between clicks and searches, keywords and searches, and groups and searches.

sourceName

Source Name

systemUriHash

Search Result (see Search result (formerly Document))

userId

User ID

username

User Name

visitId

Visit ID

visitorId

Visitor ID

searches table

API name Dimension

advancedQueryExpression

Advanced Query Expression

anonymous

Is Anonymous

batchId

N/A

Values in this column are destined for future use.

cause

Search Cause

city

City

country

Country

datetime

Search Date Time

device

Device (deprecated)

deviceCategory

Device Category

c_facettitle

Facet Title

c_facetvalue

Facet Value

id

N/A

The searchId is used in tables as the link between clicks and searches, keywords and searches, and groups and searches.

language

Language

mobile

Is Mobile

numberOfResults

Number of Results

originContext

Origin Context

pageNumber

Page Number

pageSize

N/A

Values in this column are destined for future use.

queryExpression

Query

queryPipeline

Query Pipeline

region

Region

responseTimeMS

N/A

This column contains the time taken by each query to return.

searchOriginLevel1

Origin 1 (Page/Hub)

searchOriginLevel2

Origin 2 (Tab)

searchOriginLevel3

Origin 3 (Referrer)

userAgent

User Agent

userId

User ID

username

User Name

visitId

Visit ID

visitorId

Visitor ID

withClicks

Has Clicks

withResults

Has Results

custom_events table

The custom_events table is a special one that contains the non-search and non-click events in the system. Two different IDs can be used to create a relation between the custom events and the other tables:

  • The visitId can be used to relate a custom event with all queries and clicks in the same visit (for example, all the queries that preceded a Case Deflection event in a user visit on your community site).

  • The lastSearchId contains the query (if any) that immediately preceded the custom event. Therefore, it’s possible to do a relation between a custom event and the last query done by the user who triggered the custom event.

API name Dimension

anonymous

Is Anonymous

city

City

country

Country

customEventId

N/A

This column contains the unique ID for each custom event.

dateTime

Custom Event Date Time

device

Device

deviceCategory

Device Category

eventType

Event Type

customEventValue

Event Value

c_facettitle

Facet Title

c_facetvalue

Facet Value

language

Language

lastSearchId

N/A

The lastSearchId contains the query (if any) that immediately preceded the custom event. lastSearchId is used as a link between a custom event and the last query done by the user who triggered the custom event.

mobile

Is Mobile

originContext

Origin Context

region

Region

userId

User ID

userName

User Name

visitId

Visit ID

visitorId

Visitor ID

keywords table

API name Dimension

keyword

Keyword

searchId

N/A

The searchId is used in tables as the link between clicks and searches, keywords and searches, and groups and searches.

groups table

API name Dimension

groupName

Group

searchId

N/A

The searchId is used in tables as the link between clicks and searches, keywords and searches, and groups and searches.

Required privileges

The following table indicates the required privileges to view and edit the elements of the Raw Data (platform-ca | platform-eu | platform-au) page and associated panels (see Manage privileges and Privilege reference).

Action Service - Domain Required access level

View data exports

Analytics - Analytics data
Analytics - Dimensions
Analytics - Data exports
Analytics - Named filters
Analytics - Permission filters
Organization - Organization

View

Manage data exports

Analytics - Dimensions
Analytics - Named filters
Analytics - Permission filters
Organization - Groups
Organization - Organization

View

Analytics - Analytics data

Push

Analytics - Data exports

Edit