Add or Edit a Source
- Amazon S3 Source
- Box (Personal) Source
- Box Business V2 Source
- Box Business Legacy Source
- Confluence Cloud Source
- Confluence Legacy Source
- Confluence Self-Hosted Source
- Database Source
- Dropbox (Personal) Source
- Dropbox Business Source
- Exchange Enterprise Source
- Exchange Online (Personal) Source
- File System Source
- Generic REST API Source
- Gmail for Work Source
- Gmail (Personal) Source
- Google Drive (Personal) Source
- Google Drive for Work Source
- Jira Software Cloud Source
- Jira Software Self-Hosted Source
- Jive Cloud Source
- Jive Server Source
- Lithium Source
- Microsoft Dynamics Source
- OneDrive for Business Source
- Push Source
- RSS Source
- Salesforce Source
- SharePoint Online Source
- SharePoint Online Legacy Source
- SharePoint Server Source
- Sitecore Source
- Sitemap Source
- Twitter Source
- Web Source
- YouTube Source
- Zendesk Source
Add/Edit File System Source
A File System source allows you to index files shared over a network via the Coveo On-Premises Crawling Module (see Coveo On-Premises Crawling Module).
Your company has a shared network drive on which letter, Power-Point presentation, and email signature templates are available to all employees. You decide to index the whole drive to make its content searchable via your Coveo Cloud V2 powered search page.
When you have the required privileges, you can add files shared over a network to your Coveo Cloud V2 organization. Your File System source can be shared, private, or secured (see Source Permission Types).
If you want to create a secured source, contact the Coveo Support team for assistance.
Source Features Summary
|Windows Server version||2016, 2012, and 2008|
|Permission types||Secured||Contact the Coveo Support team|
Add or Edit a File Source
Ensure that the content to index and make searchable is shared over a network.
Ensure the Coveo On-Premises Crawling Module is installed on a server that has access to the file system of which you want to retrieve the content (see Crawling Module Deployment Overview).
Go to the Add/Edit a File Source panel:
To add a source, in the main menu, under Content, select Sources > Add Source button > File System.
To edit a source, in the main menu, under Content, select Sources > source row > Edit in the Action bar.
In the Add/Edit a File Source panel, in the Configuration tab, if not already done, click Download Crawling Module to install the Coveo On-Premises Crawling Module on a server that has access to the file server of which you want to retrieve the content.
Enter appropriate values for available parameters:
A descriptive name for your source under 255 characters (not already in use for another source in this organization).
You cannot change the source name once it is created.
The network path to a system file folder or a file.
Click the plus sign to enter another address.
Select who should be able to access the file network content through a Coveo search (see Source Permission Types). Available options are:
Private - Only you, the source creator
Shared - Everyone
Secured - Only users authenticated in the search interface will see the source items for which they have read permission.
In the Authentication section, in the Username box, enter the username of a dedicated administrator account that has access to all the content you wish to include. In the Password box, enter the corresponding password.
In the Content to Include section, select the Share permissions checkbox if you want to share permissions with Coveo Cloud V2 and to include NTFS permission entries.
- In the Access tab, determine whether each group and API key can view or edit the source configuration:
- In the Access Level column, select View or Edit for each available group.
- On the left-hand side of the tab, if available, click Groups or API Keys to switch lists.
If you remove the Edit access level from all the groups of which you are a member, you will not be able to edit the source again after saving. Only administrators and members of other groups that have Edit access on this resource will be able to do so. To keep your ability to edit this resource, you must grant the Edit access level to at least one of your groups.
Optionally, consider editing or adding mappings between File item metadata and fields in your Coveo Cloud organization (see Manage Source Mappings).
You can only manage mapping rules once you build the source (see Add or Edit a Source).
Complete your source addition or edition:
Click Add Source/Save when you want to save your source configuration changes without starting a build/rebuild, such as when you know you want to do other changes soon.
In the Sources page, you must click Start initial build or Start required rebuild in the source Status column to add the source content or make your changes effective, respectively.
Click Add and Build Source/Save and Rebuild Source when you are done editing the source and want to make changes effective.
Back in the Coveo Cloud administration console Sources page, you can review the progress of your File System source addition or modification (see Manage Sources).
Once the source is built or rebuilt, you can review its content in the content browser (see Content Browser - Page).