Review Organization Activity

The Activity Browser page of the Coveo Administration Console allows members with the required privileges to inspect all of the activities related to their Coveo organization in one place and in real-time.

You can use the available facets on the page to identify security problems, audit operations, and investigate suspicious activities. Other parts of the Administration Console however, such as the Sources page, have their own activity panels and can still be accessed through related Administration Console pages.

  • You want to monitor which members have been invited and added to a group.

  • You want to view additional privileges which have been granted to certain groups.

  • You want to review the activities that have failed in your organization.

Manage Ongoing Organization Activities

  1. On the Activity Browser page, under States, click the Executing check box.

  2. Click the ongoing activity that you want to manage.

  3. In the Action bar, click More, and then select Resume, Pause, or Cancel. The option available depends on the type of activity selected.

    • You can resume, pause, or cancel activities such as source refreshes and field synchronizations.

Inspect Organization Activities

In the table on the Activity Browser page, you can review the history of creation, changes, updates, and deletion operations inside your organization. Since the page includes the list of activities from all resources, there are several tools that can be used to refine the list and shorten the page:

  • The date range in the Action bar allows you to select a start and an end date by opening the date picker dialog.

    • Once you have selected the dates, click Apply.
    • The maximum time window you can select is 31 full days.

    • All activities from the last 180 days are available for review.

    • To automatically apply the current date and time, click Set-to-Now.

  • The facet values such as Categories, Results, States, and Resources allow you to filter the activities and only to keep the ones you want to review.

    • Once the focus is in a facet box, you can press the Tab key to navigate between facet values and then press the Space or Enter key to select values.

    You want to review the activities that have failed in your organization, so in the left section under Results, you select the Failed check box.

  • You can expand the list of visible facet values by clicking More, and then using the Filter box to find and select facet values.

    Once you’re done using the filter, you can bookmark the web page or copy and paste the URL in the place of your choice to be able to access the same state of the Activity Browser at a later time.

  • You can clear your facet value selection by clicking X in the upper-right corner of the facet box.

  • You can expand an activity and see a list of additional information on the resource impacted by this activity by clicking Expand.

Download Activity Logs

Should you need further information about an ongoing or completed source update operation (refresh, rescan, or rebuild), you can download a JSON log of the desired activity.

An update activity log contains nonsensitive information relative to the update process, e.g., authentication process, content expansion, item filtering, etc. It could also contain warnings or errors susceptible to hinder part or all of the source update operation.

To retrieve update logs, on the Activity Browser page, select the desired refresh, rescan, or rebuild activity. Then, in the Action bar, click Download Logs. The downloaded JSON file is named after the unique operation ID representing the selected activity.

This feature only allows you to download update logs of non Crawling Module sources. To retrieve the logs of Crawling Module sources, see About Crawling Module Logs.

Activity State Indicator

In the Started column, a color indicator is associated with the state of the activity.

Dot status color Activity state
Gray (with animation) Ongoing
Gray (no animation) Aborted
Green Completed successfully
Yellow Paused
Red Completed, but failed

Required Privileges

By default, members of the Administrators built-in group can view and edit elements of the Activity Browser page (see Manage Privileges and Privilege Reference).

Action Service - Domain Required access level
View activities Organization - Activities View
Download update activity logs Content - Connectivity diagnostic logs View
Organization - Activities View

A member with the privilege to view Activities can see all activities, including those from Administration Console pages that, given their privilege set, they can’t access.

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