Reviewing All Events Related to Coveo Cloud Administration Console Resources

A member with the appropriate privileges (member of the default Administrators group) can use the administration console Activity Browser page to inspect all organization activities in one place and in real-time. This page is particularly useful to filter activities with the available facets, and thus quickly identify problems or suspicious operations and audit operations related to security.

You might want to review the activities in your organization that have failed.

Activity panels for specific categories such as the activity of source can still be accessed through related administration console pages.

Access the “Activity Browser” Page

  1. If not already done, log in to the Coveo Cloud platform as a member of a group with the required privileges to manage API keys in the target Coveo Cloud organization.

  2. In the main menu on the left, under Organization, select Activity Browser.

Manage Ongoing Organization Activities

  1. On the Activity Browser page, under States, click the Executing checkbox.

  2. Click the ongoing activity you want to manage.

  3. In the Action bar, click More, and then select Resume, Pause, or Cancel.

    The availability of the options depends on the activity type.

    You can pause, cancel, or resume activities such as source refreshes, rescans, and rebuilds.

Inspect Organization Activities

On the Activity Browser page, in the table, you can review the history of creation, change, update, and deletion operations inside your organization.

Once you are done with the filters, you can bookmark the web page or copy/paste the URL in the place of your choice to be able to later access the same state of the Activity Browser.

  • In the action bar, click the time window to open a date picker dialog:

    • Click a start date and a end date in the calendar.

      OR

    • Click Last 5 minutes, Last 30 minutes, Last hour or Last day to apply the specified time window.

    • Click Apply to apply your time window choice and close the date picker dialog.

    • All activities from the last three months are available for review.

    • Next to the Select a start date and Select an end date boxes, you may click the Set to now button (Admin-LogBrowserCalendarSetToNow) to apply the current date and time to the corresponding box.

  • Use the value of facets such as Categories, Results, States, and Resources to filter the activities to only the ones you want to review.

    • You can select more than one value per facet.

    • Once the focus is in a facet box, you can press the Tab key to navigate between facet values and then press the Space or Enter key to select values.

    You want to review the activities that have failed in your organization, so in the left section, under Results, you select the Failed check box.

  • Expand the list of visible facet values by clicking More, and then use the Filter box to find and select facet values.

  • Clear your facet value selection by clicking the X icon at the top-right corner of the facet box.

  • Click an activity to expand it and see the list of additional information on the resource impacted by the activity.

  • Show more activities on the page (default is 10). At the lower-left corner of the page, click 100 to show more rows.

  • When there are more rows, in the lower-right corner, use the pager or the Next and Previous links to navigate to other pages and see older activities.

Reference

The information you can review in the page table are:

  • Started column

    • Activity start time

      When hovering the Started column, a precise time stamp of the activity (if started) appears (e.g., Tue, Dec 8, 2015, 1h15 PM).

    • Activity state indicator

      Dot status color Activity state
      Gray (with animation) Ongoing
      Gray (no animation) Aborted
      Green Completed successfully
      Yellow Paused
      Red Completed, but failed
  • Resource Type column

    Type of the activity (e.g., API Key, Source, Security Identities, Organization)

  • Activity column

    The activity identification (Refresh, Creation, Deletion, etc.).

  • Result column

    The current or end result of the activity (Successful, Failed, Aborted)

  • Resource column

    When available, the ID or the display name of the resource impacted by the activity.

  • Triggered by column

    • Action which, as a side-effect, triggered the activity

    • Scheduled activity

    • Email of the user that manually performed the activity.

      When Coveo Support performs an activity in your organization, Coveo Specialist is displayed.

Required Privileges

The following table indicates the privileges required to view or edit elements of the Activity Browser page (see Privilege Management and Privilege Reference).

Action Service - Privilege Required access level
View

Organization - Activities

Organization - Organization

View
 Edit Organization - Organization View

Organization - Activities

Edit

A member with the View right on the Activities privilege could see activities from administration console pages they do not have the required privileges to access.

A member that does not have the View right on the Sources privilege could see activity of sources in the activity browser.