November 7, 2023 update
Filtering SharePoint Online content made easy
SharePoint Online tenants can contain massive amounts of content. Capturing only relevant items has a significant impact on indexing times, as well as search result freshness and quality.
New SharePoint Online connector filtering options are here, giving you the power to filter your content from various angles:
The rolling window
ItemsModificationPeriodfiltering option lets you define the items to index based on their last modification date, leaving outdated content behind.
ExclusionConditionfiltering option lets you configure content exclusion conditions based on your content item metadata values.
Indexing only tagged sites is a two-step process. Coveo provides a procedure to tag your sites in SharePoint Online using a dedicated managed property. Then, you can use the associated SharePoint Online connector
OnlyIndexSitesWithCoveoPropertyfilter to only target the sites tagged with a given managed property value.
Other SharePoint Online connector improvements
In addition to the numerous new filtering options, the SharePoint Online connector has also received several improvements.
Using certificate authentication, Coveo now runs refresh and rescan operations in parallel. This improvement allows you to have your updated items in your index more quickly.
Using certificate authentication, you can now leverage the SharePoint Online
Sites.Selectedpermission giving you more granularity than full control over all sites.
Deleted user profiles are now detected during a refresh. Prior to this improvement, deleted user profiles were only reflected in your index after a rescan operation which would take time.
Click here to read about previous product upgrades.