---
title: Manage Sitecore content in the Coveo Administration Console
slug: '2380'
canonical_url: https://docs.coveo.com/en/2380/
collection: coveo-for-sitecore-v5
source_format: adoc
---
# Manage Sitecore content in the Coveo Administration Console
Although your Sitecore search indexes are automatically managed by Coveo for Sitecore, there are situations where you need direct access to the underlying Coveo search engine, for example to:

* add external content in your Coveo index and therefore make it accessible to a search interface built using Coveo for Sitecore components
* troubleshoot communication or configuration issues between the Coveo index and Coveo for Sitecore

The [Coveo Administration Console](https://docs.coveo.com/en/183/) serves this purpose, as it lets you manage your Coveo index.

## Managing your index

When you log in to the Coveo Administration Console, the navigation menu on the left allows you to view the different components of your index.

![Screenshot of the Coveo Administration Console left menu | Coveo](https://docs.coveo.com/en/assets/images/c4sc-v5/36176120.png)

### Managing your sources

Under the **Sources** navigation menu item, you should see the list of sources created by Coveo for Sitecore.
When you first rebuild your search indexes, Coveo for Sitecore creates one source for each search index that you selected in the Indexing Manager (see [Coveo for Sitecore indexing guide](https://docs.coveo.com/en/2216/)).
For example, if you only rebuild the `Coveo_master_index` search index, you'll only have one source.

You can see how many items it actually indexed under **Content**.

![Screenshot of the Sources page in the Coveo Administration Console | Coveo](https://docs.coveo.com/en/assets/images/c4sc-v5/36176123.png)

> **Note**
>
> When reviewing the activity of your Sitecore source in the [Coveo Administration Console](https://docs.coveo.com/en/183/), you may notice that the status of your source is still `Retrieving content` when the [**Command Center**](https://docs.coveo.com/en/2147/) shows no ongoing rebuild.
> 
> It's important to note that this status doesn't prevent the source from receiving items.
> 
> Sitecore sources are push-type sources, which means they listen for incoming messages and items. The status change message is sent from Sitecore, but it may not always reach the [Coveo Platform](https://docs.coveo.com/en/186/). [Analyzing the last rebuild logs](https://docs.coveo.com/en/2147#coveo-rebuild-phases) is the first step in troubleshooting this issue.
> 
> The [**Command Center**](https://docs.coveo.com/en/2147/) is a more reliable indicator of your Sitecore source status.

### Viewing indexed documents

In the [**Content Browser**](https://platform.cloud.coveo.com/admin/#/orgid/content/browser/) ([platform-ca](https://platform-ca.cloud.coveo.com/admin/#/orgid/content/browser/) | [platform-eu](https://platform-eu.cloud.coveo.com/admin/#/orgid/content/browser/) | [platform-au](https://platform-au.cloud.coveo.com/admin/#/orgid/content/browser/)), you should see the documents you indexed.

![Screenshot of the Coveo Content Browser showing indexed Sitecore items | Coveo](https://docs.coveo.com/en/assets/images/c4sc-v5/36176126.png)

You can look at the fields of one of your item by selecting it and clicking **Properties**.

![Screenshot of the Coveo Content Browser with an item selected and the user clicking Properties | Coveo](https://docs.coveo.com/en/assets/images/c4sc-v5/36176128.png)

This can be useful, especially when you're testing out a new computed field (for more information on computed fields, see [Create computed fields](https://docs.coveo.com/en/2251/)).

![Screenshot showing field names and values for the selected indexed item | Coveo](https://docs.coveo.com/en/assets/images/c4sc-v5/36176129.png)

### Managing your fields

In the [**Fields**](https://platform.cloud.coveo.com/admin/#/orgid/content/fields/) ([platform-ca](https://platform-ca.cloud.coveo.com/admin/#/orgid/content/fields/) | [platform-eu](https://platform-eu.cloud.coveo.com/admin/#/orgid/content/fields/) | [platform-au](https://platform-au.cloud.coveo.com/admin/#/orgid/content/fields/)) page, you can navigate through the configuration of all your index fields.

![Screenshot of the Coveo Administration Console Fields page with the name and properties of default and indexed Sitecore fields | Coveo](https://docs.coveo.com/en/assets/images/c4sc-v5/36176130.png)

#### About the field limit

All organizations created after the 17th of December 2016 have a maximum field limit of 5000.
You can view your current field usage on the **Coveo Diagnostic Page** (see [Troubleshoot problems using the Coveo Diagnostic Page](https://docs.coveo.com/en/2537/)) and in the **Fields** section of the **Command Center** (see [About the Indexing Manager - Fields](https://docs.coveo.com/en/2566#fields)).

If you find that you have many fields not used in any source, make use of the cleaning tool to improve your search performances (see [Clean up unused field resources](https://docs.coveo.com/en/2168/)).

### About security-related behavior

The initial build of your search indexes creates two corresponding security provider which you can find in the [**Security Identities**](https://platform.cloud.coveo.com/admin/#/orgid/content/permissions/providers/) ([platform-ca](https://platform-ca.cloud.coveo.com/admin/#/orgid/content/permissions/providers/) | [platform-eu](https://platform-eu.cloud.coveo.com/admin/#/orgid/content/permissions/providers/) | [platform-au](https://platform-au.cloud.coveo.com/admin/#/orgid/content/permissions/providers/)) page.
The `Expanded Sitecore Security Provider for <FARM_NAME>` security provider contains the Coveo security identities associated with your Sitecore users and roles.
The **Content** column displays the number of security identities in error.

![Screenshot of the Coveo Administration Console Security Identities page showing the Expanded Sitecore Security Provider security provider | Coveo](https://docs.coveo.com/en/assets/images/c4sc-v5/cloud-security-provider.png)

With the `Expanded Sitecore Security Provider for <FARM_NAME>` security provider selected, you can view the list of security identities by clicking **Browse Identities** in the Action bar.

![List of security identities with names types states and update dates in the Coveo Administration Console](https://docs.coveo.com/en/assets/images/c4sc-v5/cloud-security-identities.png)

In this screen, you can select and refresh a security identity if its state isn't `Up to date`.
You can also impersonate a specific security identity querying the index using the **Search as** option.
This lets you quickly determine which items the selected security identity can and can't see in search results.

![Screenshot showing the list of security identities with one identity selected and the user clicking Search as  | Coveo](https://docs.coveo.com/en/assets/images/c4sc-v5/cloud-search-as.png)

## Further details

For more information about managing Coveo, see the [Coveo Administration Console](https://docs.coveo.com/en/1841/).