Add or Edit a Gmail (Personal) Source

Administrators and content managers can add the content of a Gmail mailbox to a Coveo Cloud organization. Coveo Cloud indexes Gmail messages and attached files to make them searchable only by the source creator. Google Contacts are not indexed. By default, a Gmail source starts a refresh every hour to index Gmail file changes (additions, modifications, or deletions).

Administrators could use the View all content option in the Content Browser, edit and rebuild your source, or set your content security to Shared to see your Gmail content (see Browse All the Content of Your Organization Index and Content Security). Also, setting your content security to Shared allows any user (authenticated or not) that can access your search interface to see the source content. It is thus recommended to only create Gmail (personal) sources for mailboxes that contain no sensitive data.

When you create the source, you authorize the Coveo organization to read your Google account using OAuth 2.0, a protocol that authorizes access without giving your password.

You can always revoke the Coveo organization OAuth 2.0 authorization (Coveo Cloud platform) from your Google account (see the Google item Revoke third-party access to your account information).