Managing Your Organization Indexes

If your Coveo organization uses an Elasticsearch index, you can review and manage this index from the Indexes page, along with any additional index you may have added (see Index, Elastic, License Information, and Add an Index). With a Coveo index, however, this page isn’t available.

The Indexes page shows a list of the indexes used in your organization. Typically, you have only one index, which is the default index created with your organization. However, if your organization uses an Elasticsearch index, you may want to add additional Elasticsearch indexes to your organization, for example as a backup (see Add an Index).

Index Status

On the Indexes page, the Status of an index indicates whether it can receive queries and index new items.

  • Online: index is currently available.

  • Offline: index doesn’t receive any query.

  • Read/Write: index receives and indexes items.

  • Read-Only: index doesn’t index items.

Review Index Details

You can review additional information regarding your indexes such as their size and date of last transaction. On the Indexes page, click the desired index, and then in the Action bar, click Details.

Add an Elasticsearch Index

You can add additional Elasticsearch indexes to your Coveo organization, for example when you want to include a cold backup index in your system architecture or when your company has an index per continent on which it does business (see High Availability Software).

On the Indexes page, click Add Index. In the Add an Index panel that appears, enter your index JSON configuration, and then click Add Index.

Edit an Index JSON Configuration

You can edit the JSON configuration of an Elasticsearch index. On the Indexes page, click the desired index, and then in the Action bar, click Edit JSON to edit its JSON configuration. In the Index Configuration panel that appears, edit your index JSON configuration, and then click Save.

The Index Configuration panel for your original index, i.e., the index with which you first created your organization, is empty by default.

Review the Activity Regarding Indexes

In the page, click Activity to review the Activity panel (see Review Events Related to Specific Coveo Cloud Administration Console Resources).

Required Privileges

The following table indicates the privileges required to view or edit elements of the Indexes page and associated panels (see Privilege Management and Privilege Reference).

Action Service - Domain Required access level
View index

Organization - Activities

Organization - Elasticsearch index

View
Edit index

Organization - Activities

View

Organization - Elasticsearch index

Edit
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